Like many other MBAs, much of the work I do involves sharing files with other people. My favorite tool for this purpose is Dropbox. Recently, I observed that not all of the people with whom I am working, MBAs included are using Dropbox as effectively as they could. With this in mind, I thought I would focus this article on three Dropbox functions that I find beneficial, and when used properly can increase one’s effectiveness. In the following, I describe linking, version tracking and event viewing and illustrate how each can be useful and time saving.
MBA students working together with one or more classmates in order to complete an assignment is a norm in most MBA programs. Working together successfully often depends on how well the group shares information. This usually means sharing a document or file of some kind, such as an MS Word document, PowerPoint presentation, PDF file, picture, graphic, or a spreadsheet. While MBA students working together may be the norm for most MBA programs, providing students effective and efficient ways of sharing documents is not. The answer for most MBA programs is to let students find their own solution, which usually means using email and file attachments. Much better solutions are available, many of which are consumer-focused, user friendly, and free.
MBAs, how often do you attend a team meeting and at its conclusion the wall is covered with flip chart pages? Then, how often do you see one of your MBA team members roll them up to take them home for conversion to a shareable format? My experience working with MBA student teams and MBA faculty teams is meetings end this way too often.
Now, look around your office, how many rolls of used flip chart paper do you see? When I visit the offices of people that work in groups or teams I often find their offices cluttered with the remnants of their meetings.
Today my office is spared from this clutter because of a very simple solution. Click on the heading to read more about my simple solution.
I am a self-described technology experimenter and early adopter, some may even say junkie. I sometimes try a new software application just because it sounds interesting or because, in reading a review, I identify a solution to a problem that I did not know that I had. Dropbox, on the other hand is a solution to a problem for which I have been searching for several years.
After working with MBA students for over 20 years, I am certain of one thing: MBA students will share files – with faculty, teammates, classmates, and others. Unfortunately, MBA student approaches to file sharing often vary by the number of individuals involved in sharing with the default being email attachments. I have looked for a simple and easy way for MBA students to share files, with each other and especially me.